Streamline Your Real Estate Operations With Remote VAs

Real estate specialists manage a wide variety of tasks, such as coordinating client appointments, updating property listings, and managing documents. Fortunately, a remote Virtual Assistant or VA can lighten their workload by providing a variety of services related to real estate!

Virtual Assistants are indispensable for many business owners across industries – such as in real estate. It’s teeming with opportunities, especially within the United States. 

For example, there are a staggering 1,162,364 real estate sales and brokerage businesses in the US, according to IBISWorld. In addition, Business Insider revealed that the country is home to 1.6 million registered realtors.

With this data, there’s no doubt that a Virtual Assistant can make a real estate agent’s workload a lot less complicated. 

What is a VA in Real Estate?

Virtual Assistants — especially remote VAs — provide employers with substantial benefits. Based on Key Virtual Assistants Statistics, VAs help 55% of businesses achieve improved work-life balance!

A remote assistant comes with a variety of skills. By hiring a skilled VA, a real estate agent can save time while increasing productivity and efficiency while saving money! After all, Virtual Assistants are often more affordable than the average employee. A VA usually charges hourly rates.

In addition to real estate, many other sectors benefit from a Virtual Assistant’s services, including: 

• IT firms;
• Search Engine Optimization (SEO) agencies;
• Marketing firms;
• Accounting firms;
• Law firms;
• Recruitment agencies, etc.

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Why Your Real Estate Business Needs a Remote VA

Remote Virtual Assistants, especially outsourced staff, already come with relevant skills. For instance, some of their most in-demand services include digital marketing, social media advertising, and email management.

Thus, a remote assistant can shoulder tasks for your real estate business without extra training, no matter where they’re based! As a result, your new hires can start on general tasks right away. 

Here are other real estate-related tasks a dedicated Virtual Assistant can help with:

• Correspond with clients via multiple channels, such as emails.
• Handle calls (according to your desired time zone).
• Manage schedules and set appointments or meetings.
• Update buyer or client databases.
• Create marketing materials for promotion, especially on social media.
• Search for houses or properties on the Multiple Listing Service (MLS) online.
• Add listings to the local MLS.
• Create listing presentations.
• Update social media accounts or real estate websites.

Count on a skilled Virtual Assistant to handle tedious, time-consuming, or otherwise repetitive tasks while you focus on the bigger picture!

What Does a Real Estate Virtual Assistant Do?

A Virtual Assistant for real estate can handle a variety of tasks. Here are some tasks a professional remote Virtual Assistant can do for your business:

Administrative Tasks

Administrative tasks are generally the most common assignments given to Virtual Assistants. So, a real estate VA can immediately work without needing any orientations. 

For example, they can handle:

• Email management;
• Appointment scheduling;
• Property research;
• Data entry;
• Transcription;
• Client database management;
• Bookkeeping;
• Document preparation;
• Proofreading and editing, etc.

Bookkeeping and Budget Management

Professional Virtual Assistant services can contribute to improved financial management and better decision-making. With a skilled VA, you are assisted with the following tasks:

• Bookkeeping;
• Expenses tracking;
• Client invoicing;
• Financial records management, and
• Receipt management.

Email Management

A skilled real estate Virtual Assistant can schedule emails for your business. For example, they can filter out unimportant messages while responding to valid leads from potential buyers. They can even create marketing emails to reach a broader audience!

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Multiple Listing Service (MLS) Listing Management

A Multiple Listing Service is a database that provides information about real estate properties. Managing and updating property listings is an integral part of the real estate business. Thus, you can assign MLS management to your remote VA!

Your dedicated assistant can input and update key details related to properties to ensure the accuracy of your listings. As a result, you can attract more clients and increase sales!

Industry Research

Real estate agents must be well-informed about properties and keep up with the latest industry trends! A remote Virtual Assistant can be your inside sales agent and researcher.

You can assign a professional VA to conduct thorough market research and analyze current trends, such as for:

• Property pricing;
• Marketing strategies, and
• Real estate investments.

Virtual Assistants can also conduct a comparative analysis by researching your competitors. The data gained from this task can help you make more informed business decisions!

Appointment Setup and Scheduling

Remote VAs can significantly improve your workflows by organizing your schedule and maximizing productivity. 

That said, real estate involves interacting with a variety of people, not just buyers or clients. Thus, managing your work calendar is a must! A skilled VA can keep a close eye on your calendar and organize appointments for you. 

Surely, you’ll never miss another meeting again!

Customer Service Management

​Real Estate Virtual Assistants are also skilled at improving customer service. They can communicate with clients by promptly managing client inquiries and low-priority emails.​ As a result, you can focus on more critical tasks.

Lead Follow-Ups

Following up on leads is a critical part of closing real estate deals. However, the process can be challenging and take up much of your time. 

Your Virtual Assistant can handle follow-ups instead of engaging with potential clients. In this way, it contributes to customer satisfaction and fosters strong client relationships. This can result in a significant boost in conversions! 

Source: Zippia.

Graphics and Marketing Materials Creation

Many experienced Virtual Assistants possess graphic design skills! Advertising your real estate business is easier as they can create stunning graphic materials such as:

• Vectors;
• Infographics;
• Brochures;
• Logos;
• Social media graphics;
• Banners, etc.

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If your business already has a strong brand identity, your VA can seamlessly incorporate it into the designs.

Ads and Content Creation

Remote VAs can create and manage advertisements for your properties. In particular, they can utilize paid advertising platforms like Google Ads and social media to boost online visibility! It allows your business to reach more potential clients. 

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Social Media Management

Remote Virtual Assistants can significantly boost a real estate agency’s online presence on key social media platforms. In addition to creating graphic materials, they can handle the following tasks:

• Generating social media captions;
• Posting content on social networks;
• Running marketing campaigns;
• Responding to customer inquiries, concerns, feedback, etc.

Source: National Association of REALTORS.

So when you need to advertise your business on social networks, you can turn to your Virtual Assistants!

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Boost Your Real Estate Agency’s Success With a Remote Virtual Assistant!

A real estate specialist handles a lot of tasks, including the following:

• Administrative tasks;
• Real estate property research;
• Coordinating schedules and appointments;
• Meeting clients;
• Submitting buyer bids;
• Marketing properties
• Social media management, etc.

Thus, they can benefit from the professional services of a remote VA to free up time and help lighten their workload. Count on a skilled Virtual Assistant in the Philippines to help you manage properties and serve clients better!

About Jalou Batilong

Most every great writer is a voracious reader, and no word describes Jalou better. Jalou enjoys a good read whenever she has the time to sit down and open a book or browse for interesting articles. It's through reading that she is able to digest information so easily, and write her own unique piece of information to share to everyone else.

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